New Mexico State Judiciary Job Opening

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Administrative Office of the Courts

Business Unit: 23700

Judicial Specialist 2 #00033602-23700, Full-time, Perm in Truth or Consequences, NM

# of Positions: 1

Opening Date: 10-27-2020 - Close Date: 11-06-2020

Job Pay Range: $15.525 - $25.228 per hour

Target Pay Range/Rate: $15.525 - $25.228 per hour

The Seventh Judicial District Court is recruiting for a full-time, classified, Judicial Specialist 2 position #00033602-237000 to support the Sierra County Magistrate Court in Truth or Consequences, New Mexico. GENERAL STATEMENT OF DUTIES: Under supervision prepare and process court documents; assess, receipt, record, reconcile monies, and prepare bank deposits; process, maintain, and distribute documents, files and case materials; work with the electronic case management system; provide customer service; administer jury functions; research records; comply with public record requests; and other duties as assigned. This is a full performance level job classification. Finalist(s) may be subject to criminal background checks.

● The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details.
● Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice.
● Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
● Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
● Processes, maintains, and distributes documents, files and case materials.
● Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees.
● Processes and expedites orders of protections.
● Accurately disburses bond payments.
● Prepares and maintains bond reports.
● Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
● Prepares, proofreads, edits and mails out documents such as notices and final orders.
● Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
● Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
● Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
● Orders, reviews, sorts, and organizes jury summons.
● Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
● Organizes case files for microfilming, archiving, and destruction.
● Prepares exhibits and hard copy case files.
● Researches automated, hard-copy and microfiche files for case status data.
● Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
● Ensures the office, courtrooms, and its equipment are operational.
● Ensures judicial calendars and schedules are maintained.
● Serves as court monitor.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS

● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
● What are your benefits worth? Click here to find out

*these benefits vary by job classification or need*



QUALIFICATIONS

  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Two (2) years’ of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.
  • Certification: May be requested to complete the NM Court Monitor Certification Examination.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form and proof of education by 4:00 pm November 6, 2020 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Seventh Judicial District Court
Attn: Human Resources
P.O. Drawer 1129
Socorro, New Mexico 87801

PROOF OF EDUCATION IS REQUIRED


EQUAL OPPORTUNITY EMPLOYER