The Second Judicial District Court is recruiting for a full-time, classified, Judicial Specialist Leadworker #00000507-23200, for the Criminal Division in Albuquerque, New Mexico. SUMMARY OF POSITION: Acting under general direction lead, mentor and train others to prepare and process court documents, perform judicial procedures and work with the court case management system. Working days/hours are Monday through Friday 8:00 a.m. - 5:00 p.m. (subject to change or as assigned. Finalist(s) may be subject to criminal background checks.
EXAMPLES OF JOB DUTIES
● The Judicial Specialist Leadworker is responsible leading, mentoring, overseeing, and training staff in judicial procedures, court/office functions and court case document processing.
● Provides customer service information to high volume of pro-se litigants by providing general procedural information without giving legal advice.
● Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
● Processes and expedites orders of Protection; sets hearings and trials.
● Assesses, receipts, records, reconciles monies, prepares bank deposits, and ensures proper cash handling procedures are followed.
● Processes, maintains, and distributes documents, files and case materials.
● Processes petitions for Trial Court Extensions of time to proceed to trial.
● Uses the case management system to manage and track cases to ensure compliance with case type, appearance dates, sentencing requirements and follow through with necessary steps, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
● Serves as a liaison with other court staff, state agencies, and the public.
● Verifies qualifications form and questionnaires are properly completed.
● Schedules jurors and creates jury panels/pools.
● Maintains and updates jury calendars and manages call-in’s or robocall systems.
● Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
● Disburses bond payments and trust funds, and prepares and maintains bond reports.
● Follows proper restitution collection and distribution procedures.
● Ensures the office, its equipment and courtroom(s) are operational.
● Researches and analyzes case management issues.
● Audits research and when necessary corrects case files.
● May serve as information systems site coordinator or back up to site coordinator.
● Oversees micro photography standards.
● Ensures exhibits comply with statuary retention schedules.
● Performs purchasing duties.
● Provides victims with resource and advocacy information.
● Assists with overseeing the jury administration; reviews, sorts, and organizes jury summons.
● Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
● Ensures judicial calendars and schedules are maintained.
● Certifies court records, prepares hard copy case files with tape logs and transcripts for microfilming, scanning, archiving and destruction.
● Creates case tracking number and bar code scans all files appropriately for file destination and image case documents in the case management system.
● Researches records and complies with public record requests.
● Coordinates program participation with Specialty Programs within the court.
● Analyzes court docket operations to develop and implement processes that will improve case management and court services.
● May be assigned supervisory duties under the mentorship of a supervisor or manager.
● Provides direction and assistance to subordinate staff.
● Participates in short/long term planning.
● Serves as Court Monitor.
● Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The applicant should demonstrate knowledge of training concepts; project management techniques; legal terminology and phrases; filing methods; case processing; Specialty Court Programs; research methodology; safety and security issues; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and state’s Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
BENEFITS
● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
*these benefits vary by job classification or need*
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