The Administrative Office of the Court is recruiting for a full-time, classified, AOC Facilities Project Manager position #10108740-21800 in Santa Fe, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general direction manage and oversee facilities planning, site planning, and maintenance for a facility or parking structure, and assist with capital investment programs. Finalist(s) may be subject to criminal background check.
EXAMPLES OF JOB DUTIES
● The AOC Facilities Project Manager is responsible for coordinating facility improvements, and overseeing, negotiating, and monitoring court lease agreements and renewals.
● Represents the Court Operations Division (COD) at external meetings with outside agencies, entities, and the public.
● Reviews and processes payments for capital expenditures.
● Manages and evaluates vendors and recommends award contracts for, but not limited to, construction managers, janitorial maintenance for buildings and facilities.
● Prepares specifications, requests for proposals and conducts bid conferences in accordance with New Mexico State Procurement Code.
● Organizes and coordinates stakeholder meetings to gather input on needs for future capital improvement requests.
● Participates in statewide facilities capital planning activities and provides advice and consultation for planning and designing improvements and capital construction projects.
● Oversees lease agreements, meets with property owners to negotiate lease agreements, monitors lease renewals and payments, and resolves applicable issues.
● Coordinates physical moves on, and off site for court and or property.
● Serves as a liaison with city, county, state, and federal agencies on issues related to facility planning for Magistrate Courts.
● Manages the phases of project development for construction and facility improvement projects.
● Participates in the selection of vendors and contractors, participates in defining the terms of contract agreements, and ensures work is completed satisfactorily.
● Monitors the performance of contracts to ensure compliance with applicable terms.
● Monitors project budgets to identify potential financial overruns and variances; and makes appropriate recommendations to alleviate financial implications.
● Plans, prepares, monitors, and manages facility project budgets.
● Prepares, verifies, orders and enters all invoices and/or purchase documents and reviews payments in accordance with the State Procurement Code.
● Manages customer relationships with judges, management and staff, and other branches of government.
● Facilitates communication between parties involved in the project implementation ensuring clients and vendors work together effectively.
● Forecasts needs and prepares budget requests for projects; and projects needs and costs for the facility and maintenance of the courthouse, parking structure, and retail space.
● Handles complaints from division heads, employees and the public on the operations of the building.
● Conducts project evaluations, and develops recommendations for future project improvements.
● Other duties as assigned.
The successful applicant should have advanced knowledge of New Mexico State Procurement Code, Americans with Disabilities Act (ADA); OSHA laws, rules and regulations; city and state building codes; mechanical systems, basic electricity, lighting and plumbing and masonry; budget process and financial information; purchasing process and different types of contracts, the principles and practices of construction and contract management; architectural and engineering, practices and procedures; applicable federal state and local laws and procedures; principles and practices of public administration as they pertain to construction design and facility planning; management practices and techniques for managing multiple and diverse statewide projects, and negotiating and mediating techniques. Experience with budget processes, organization and general operations of a court system and government as well as skill analyzing and assessing court operations, inspecting construction sites for compliance with applicable standards, codes, and regulations.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
*these benefits vary by job classification or need*