New Mexico State Judiciary Job Opening

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Administrative Office of the Courts

Business Unit: 23500

Judicial Specialist 2 #10100082-23500, Full-time, Perm in Hobbs, NM

# of Positions: 1

Opening Date: 01-12-2021 - Close Date: 01-22-2021

Job Pay Range: $15.525 - $25.228 per hour

Target Pay Range/Rate: $15.525 - $18.032 per hour

The Fifth Judicial Magistrate Court is recruiting for a full-time, classified, Judicial Specialist 2 #10100082-23500 in Hobbs, Lea County, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Hours are Monday through Friday 8:00am to 4:30pm. Finalist(s) may be subject to criminal background checks.

EXAMPLES OF JOB DUTIES
● The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details.
● Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice.
● Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
● Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
● Processes, maintains, and distributes documents, files and case materials.
● Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees.
● Processes and expedites orders of protections.
● Accurately disburses bond payments.
● Prepares and maintains bond reports.
● Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
● Prepares, proofreads, edits and mails out documents such as notices and final orders.
● Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
● Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
● Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
● Orders, reviews, sorts, and organizes jury summons.
● Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
● Organizes case files for microfilming, archiving, and destruction.
● Prepares exhibits and hard copy case files.
● Researches automated, hard-copy and microfiche files for case status data.
● Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
● Ensures the office, courtrooms, and its equipment are operational.
● Ensures judicial calendars and schedules are maintained.
● Serves as court monitor.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS
● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*

*these benefits vary by job classification or need*

QUALIFICATIONS

  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Two (2) years’ of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.
  • Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years’ of application.
  • Certification: May be requested to complete the NM Court Monitor Certification Examination.
TO APPLY: Must submit the New Mexico Judicial Branch application for Employment form and proof of education prior to 5:00pm on Friday, January 22, 2021 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Fifth Judicial District Court
Yolanda Acosta, Human Resources Admin Sr
P.O. Box 1776
400 N. Virginia, Room 129
Roswell, NM 88202-1776
rosdyro@nmcourts.gov Phone: 575-622-2565 Fax #: 575-624-7501

Proof of education is required.

The New Mexico Judicial Branch Application for Employment form is the preferred application to submit. The employment application and Job Description may be obtained at https://humanresources.nmcourts.gov/career-opportunities.aspx

EQUAL OPPORTUNITY EMPLOYER