New Mexico State Judiciary Job Opening

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Administrative Office of the Courts

Business Unit: 23600

***POSITION OPEN TO INTERNAL JUDICIARY APPLICANTS ONLY*** Court Manager 1 #00000178-23600, Full-time, Perm in Bayard, NM

# of Positions: 1

Opening Date: 01-13-2021 - Close Date: 01-26-2021

Job Pay Range: $19.616 - $24.520 per hour

Target Pay Range/Rate: $19.616 - $24.226 per hour

The Grant County Magistrate Court is recruiting for a full-time, classified Court Manager 1 #00000178-23600 position in Bayard, NM. GENERAL STATEMENT OF DUTIES: Acting under general direction manage operational, administrative, and financial functions of the court and or court division. Finalist(s) will be subject to criminal background.

EXAMPLES OF JOB DUTIES
● The Court Manager 1 is responsible for planning, organizing, integrating and coordinating functions related to fiscal, budget, human resources and information systems and various court programs.
● Analyzes court dockets and operations to develop processes that will improve case management and court services.
● Compiles and maintains court statistical reports and participates in the budgetary process.
● Oversees the receipt and distribution of all incoming monies, ensures the accuracy of judicial financial records and monitors purchasing responsibilities.
● Ensures all court documents are processed in a timely manner and judicial hearings and calendars are maintained.
● Researches, analyzes, and audits case management issues and provides notarizations.
● Supervises, oversees, trains and disciplines subordinate employee and directs the distribution of judicial work.
● Leads interview panels for vacant positions and make recruitment recommendations.
● Serves as information systems site coordinator or back up to site coordinator.
● Ensures exhibits comply with statutory retention schedules.
● Coordinates program participation with Specialty Programs within the court.
● May act as a court monitor and provides advocacy services to victims.
● Serves on Statewide Boards or Committees and coordinates and schedules meetings.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of case flow management and case processing; supervisory techniques; mediating and managing conflict; legal terminology and phrases; employment law; NM Judicial Branch Personnel Rules, magistrate division and fiscal related policies and procedures; filing methods; knowledge of Specialty Court Programs; Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; auditing case files; research methodology; project management techniques; court fee accounting processes; jury management; court monitoring procedures and equipment; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies and access to the Certified Language International Interpreting Line; and judicial organizational structure and other courts jurisdiction; local court rules; hazardous evidence handling; court records maintenance, retention and destruction; governmental agencies; local community services; operations and facilities management; safety and physical security issues; and procurement procedures.

WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.

* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

BENEFITS
● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*

*these benefits vary by job classification or need*


QUALIFICATIONS

  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Five (5) years’ of experience in a legal secretarial or related field such as advanced customer service, data processing, and banking/financial experience, and one (1) year of experience supervising if the employee is assigned the supervision of one or more court employee. Education may not substitute for supervisory experience, if required.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience. Education may not substitute for supervisory experience.
  • Supervisory Substitution: Leadworker duties may be considered on a prorated basis for supervisory experience at a rate of one (1) year equals six (6) months’. Leadworker assigned duties must have included the development of employee performance plans and appraisals, discipline and approval of time for assigned staff.
  • Typing Certification: A typing certification with a proficiency score of at least 35 net words per minute may be required from the NM Department of Workforce Solutions (www.dws.state.nm.us). The certification must have been issued within five (5) years’ of application.
  • Certification: May be required to obtain and maintain certification for the National Crime Information Center (NCIC) database. May be requested to complete the New Mexico Court Monitor Certification Examination.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, proof of education, by 4:00 pm Tuesday, January 26, 2021 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Grant County Magistrate Court – Division II, Bayard, NM
Attn: Melissa Frost
Mailing Address: c/o Sixth Judicial District Court PO Box 2339 Silver City, NM 88062
Physical Address: Grant County Courthouse, 201 N. Cooper Street, 1st Floor, Silver City, NM 88061

Faxed or e-mailed Applications or Resume and Resume Supplemental Forms will be rejected.

Proof of education is required.

EQUAL OPPORTUNITY EMPLOYER