New Mexico State Judiciary Job Opening

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Administrative Office of the Courts

Business Unit: 23500

Court Manager 1 #00000195-23500, PERM, Full-Time, Eunice and Jal, NM

# of Positions: 1

Opening Date: 01-13-2021 - Close Date: 01-29-2021

Job Pay Range: II: $19.616 - $31.876 per hour

Target Pay Range/Rate: $19.616 to $23.294 per hour

The Fifth Judicial Magistrate Court is recruiting for a full time classified Court Manager 1 position #00000195-23500 in Lea County located in Eunice and Jal, New Mexico. Hours are Monday through Friday 8:00 a.m. - 4:30 p.m. The incumbent in this position will travel to Eunice and Jal to manage both courthouses. General Statement of Duties: Acting under general direction manage operational, administrative, and financial functions of the court and or court division. Oversee and manage the preparation and processing of court documents; assessing, receipting, recording, reconciliation of monies, and preparation of bank deposits; processing, maintaining, and the distribution of documents, files and case materials; work with the case management system; provide customer service; administration of jury functions; researching records; compliance with public record requests; and all other duties as assigned. Reports to the Court Executive Officer. Finalist(s) may be subject to a criminal background check.

EXAMPLES OF JOB DUTIES

● Court Manager 1 is responsible for planning, organizing, integrating, and coordinating functions related to fiscal, budget, human resources, and information systems, and various court programs.
● Analyzes court dockets and operations to develop processes that will improve case management and court services.
● Compiles and maintains court statistical reports and participates in the budgetary process.
● Oversees the receipt and distribution of all incoming monies, ensures the accuracy of judicial financial records, and monitors purchasing responsibilities.
● Ensures all court documents are processed in a timely manner and judicial hearings and calendars are maintained.
● Researches, analyzes, and audits case management issues and provides notarizations.
● Supervises, oversees, trains, and disciplines subordinate employees and directs the distribution of judicial work.
● Leads interview panels for vacant positions and make recruitment recommendations.
● Serves as information systems site coordinator or back up to site coordinator.
● Ensures exhibits comply with statutory retention schedules.
● Coordinates program participation with Specialty Programs within the court.
● May act as a court monitor and provides advocacy services to victims.
● Serves on Statewide Boards or Committees and coordinates and schedules meetings.
● Other duties as assigned.

COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate knowledge of case flow management and case processing; supervisory techniques; mediating and managing conflict; legal terminology and phrases; employment law; NM Judicial Branch Personnel Rules, magistrate division and fiscal related policies and procedures; filing methods; knowledge of Specialty Court Programs; Appellate, Civil and Criminal Procedures for appropriate court jurisdiction; auditing case files; research methodology; project management techniques; court fee accounting processes; jury management; court monitoring procedures and equipment; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies and access to the Certified Language International Interpreting Line; and judicial organizational structure and other courts jurisdiction; local court rules; hazardous evidence handling; court records maintenance, retention and destruction; governmental agencies; local community services; operations and facilities management; safety and physical security issues; and procurement procedures.


WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
*This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed*

BENEFITS

● Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at the facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
*these benefits vary by job classification or need*

QUALIFICATIONS

  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Five (5) years’ of experience in a legal secretarial or related field such as advanced customer service, data processing, and banking/financial experience, and one (1) year of experience supervising if the employee is assigned the supervision of one or more court employee. Education may not substitute for supervisory experience, if required.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience. Education may not substitute for supervisory experience.
  • Supervisory Substitution: Leadworker duties may be considered on a prorated basis for supervisory experience at a rate of one (1) year equals six (6) months’. Leadworker assigned duties must have included the development of employee performance plans and appraisals, discipline and approval of time for assigned staff.
  • Certification: May be required to obtain and maintain certification for the National Crime Information Center (NCIC) database. May be requested to complete the New Mexico Court Monitor Certification Examination.
TO APPLY: Must submit the New Mexico Judicial Branch Application for Employment form and proof of education prior to 5:00 p.m. on Friday, January 29, 2021 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Fifth Judicial District Court
Kennon Crowhurst, CEO
P.O. Box 1776
Roswell, NM 88202-1776
Phone: 575-622-2565
Fax: 575-624-7501

The New Mexico Judicial Branch Application for Employment form is the preferred application to submit to the Court Executive Officer. The employment application, job description, and vacancy advertisement may be obtained at https://humanresources.nmcourts.gov/career-opportunities.aspx.


EQUAL OPPORTUNITY EMPLOYER