The Bernalillo County Metropolitan Court is recruiting for a full-time, classified, Judicial Specialist 2 # 00000915-24400 for the Civil Division in Albuquerque, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Finalist(s) may be subject to criminal background checks.
Essential Tasks: File court documents and receive fines, fees and bond payments; balance and reconcile daily cash receipts; prepare and make daily bank deposits. Respond to inquiries from legal and law enforcement agencies and the public. Research automated and hard-copy files for case status and information regarding parties to case. Convert and refund cash and surety bond payments. Accept restitution payments and issue receipts for them. Generate court documents, arrange for service and mail to parties of a case. Draft correspondence in reply to requests for case inquiries, record inspections or searches. Research defendants wants, warrants and prior conviction history. Prepare motor vehicle abstracts; flag drivers’ licenses and issue approval to reinstate drivers’ licenses. Perform clerical and technical duties involved in case processing, case management and the conduct of the clerical business of the Court. Enter case information into an automated case management system. Generate court documents for mailing. Pull case files and court documents. Access data utilizing the Court docketing and case programs. Notify interested parties of case settings, the vacating of settings, or settlement. Assist the public, law enforcement officials and attorneys. Have the ability to work with others and to work under stress. May perform other duties as assigned in order to meet the operational needs of the Court.
EXAMPLES OF JOB DUTIES
● The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details.
● Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice.
● Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
● Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
● Processes, maintains, and distributes documents, files and case materials.
● Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees.
● Processes and expedites orders of protections.
● Accurately disburses bond payments.
● Prepares and maintains bond reports.
● Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
● Prepares, proofreads, edits and mails out documents such as notices and final orders.
● Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
● Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
● Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
● Orders, reviews, sorts, and organizes jury summons.
● Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
● Organizes case files for microfilming, archiving, and destruction.
● Prepares exhibits and hard copy case files.
● Researches automated, hard-copy and microfiche files for case status data.
● Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
● Ensures the office, courtrooms, and its equipment are operational.
● Ensures judicial calendars and schedules are maintained.
● Serves as court monitor.
● Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
* This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
BENEFITS
● Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
● State paid life insurance, supplemental and dependent life insurance
● Optional flexible spending accounts for medical, day-care, and travel expenses
● Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
● Ten (10) paid holidays
● Deferred Compensation 457(b) plan
● Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
● Flexible work schedules and alternative work locations*
● Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
● Bilingual compensation*
● Training and career development opportunities
● Higher education opportunities and educational leave
● May qualify for the Public Service Loan Forgiveness Program (PSLF)
● May receive overtime holiday or shift differential pay*
● May receive physical fitness leave*
*these benefits vary by job classification or need*
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